Occupational health and safety without the back-and-forth: how connected portals create structure
The employer portal, the employee portal and the provider portal form a basis for simplifying how information flows between everyone with responsibility for occupational health and safety.
👉 SUMMARY
The employer portal: central control and transparency
The employee portal: involvement and independence
The provider portal: operational excellence at the core
Connected occupational health portals
Several parties work in parallel every day: inter-company and in-house occupational health and safety, companies and employees.
In practice, that usually means information is entered more than once, in different tools and different formats. Coordination and scheduling happen by hand, and the overview is quickly lost in the day-to-day.
What results is not a coherent structure but a set of systems sitting side by side. Digital solutions often change little: scheduling, signatures, invoicing and recording findings are still organised separately in many companies.
Digital solutions only start to work when they are introduced not as additional tools but as a structuring basis for collaboration and documentation across every area.
That is where padoa comes in. The platform connects everyone involved, and every process, on a single set of data. Information is entered once and is then available to occupational health and occupational safety in a structured, role-based form. The result is clear processes, less coordination and full transparency across the board through connected occupational health portals.
The padoa employer portal: central control and transparency
The employer portal brings all the organisational tasks together in one place:
Creating and managing employees and their data
Retrieving invitations to appointments
Viewing visit reports and documents
Submitting annual declarations
Communicating with the provider
Receiving and managing invoices
Occupational health and safety without the back-and-forth
The decisive benefit is how much lighter the working day becomes. Employees can be added at any time, and the relevant details are suggested on the basis of the data already held.
Every document — from invitations through documentation, findings and reports — is available in one place, structured and easy to follow.
The employee portal: involvement and independence
Employees get their own access too, which brings them into the process actively:
Information about appointments (date, place, details)
Completing questionnaires before the appointment
Sending documents to the occupational health team
Access to certificates
Optimised for mobile use
That makes the process more transparent and easier to engage with. It also cuts down on administrative queries, because the information is available directly.
The provider portal: operational excellence at the core
The provider portal makes it possible to manage and record every step:
Scheduling based on client-specific time slots
Automatic dispatch of invitations
A clear list of medical history forms and relevant function tests
Legally sound documentation of the appointment directly in the system
Planning workplace inspections and on-site examinations, with model templates for risk assessments and action plans
The result is an overview that spans every site and that reduces manual work considerably. That is how occupational health and safety works without the back-and-forth.
padoa
Beyond Software
Enter data once, see it everywhere
Data protection and information security to ISO 27001 and ISO 27701
A structured implementation, including secure data migration and training
Long-term support — with subject-matter expertise and reliable support
